Having visitors physically sign in using pen and paper is an entirely outdated practice. Not only do you not know if the person actually signed a real name, you don’t know the details of their visit – or their intentions. You also don’t know if they signed in at all.
Since maintaining a safe and secure work environment is at the top of the list for many businesses today, taking advantage of updated, modern technology can be a game-changer.
Below are just a few of the many benefits of an electronic visitor management system.
Make a Polished, Professional Statement
Being greeted with a high-functioning electronic visitor management system can impress guests from the moment they arrive. This digital sign-in process can reflect the pride you take in your company and the details you pay attention to.
It also shows that you are not afraid of implementing new technology into your business— which could set an example for how you handle your business as a whole.
A Streamlined Check-In Process
The last thing you want to do is leave your visitors standing in a long line to check in when they arrive. With an electronic visitor management system, you can ensure that they move through the line quickly so that they can get where they need to go.
This is a great way to keep the line moving without developing any bottlenecks.
Safety and Security
To increase the safety and security of everyone, you need to have greater visibility when outsiders come in. You need to know who they really are and why they are wanting to gain entry. This will also help you to mitigate risk and avoid dangerous liabilities.
With an electronic visitor management system, you will be able to know which visitors are within the walls of your facility – and where they are – all in real time. Being able to track them lets you ensure they are where they should be and that they don’t have ill intentions.
Reports will allow you to see the history of visitor activity. These meaningful analytics can further be used to find ways to keep your employees safe.
Depending on your industry, there may be certain compliance requirements that must be met with visitors, such as collecting the names of everyone who has entered certain areas of the facility.
So, being able to monitor who is in and out – and what areas they accessed – is important. What’s more, having a system that allows you to run history reports may prove highly beneficial when it comes to showing compliance with the standards.
Improve Your Bottom Line
With the addition of an electronic visitor management system is being able to improve your bottom line. Rather than always requiring a physical person to manage the check-in of visitors, your employees can focus their time on more meaningful activities.
Without the constant interruption of visitors, productivity can be maintained and operational efficiency will improve with the help of this electronic system.
Perhaps this is the biggest benefit of all.
THRESHOLD Visitor Management Systems, home of self-expiring badges, has developed eVisitor software that logs, identifies, tracks, and maintains reports on all visitors to keep your facility safe and secure.
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